Know where your dough goes. More information link

Know where your dough goes…

The MMIA is a self-funded public entity pool owned by the cities and towns of Montana. A public entity pool is an arrangement through which a group of public entities contribute to a shared fund that pays for claims and provides risk management services. The pool spreads risk (claim costs) and benefits (cost savings) among all members-owners. Spreading the risk and benefits provides protection to the individual entities from the volatility of claim costs.

Pie with fancy crust and slice behing removed

Pools also benefit from long-term stabilized pricing for members-owners rather than the sometimes-volatile increases or decreases in the commercial insurance market. Public entity pooling meets the needs of local municipalities with programs and services gained through extensive knowledge of public entity activities and risks. The primary purpose of any public entity pool is to manage and reduce underlying risks to the benefit of public entity members-owners and the public at large.

MMIA collaborates with members-owners to create, foster, and manage safe environments to minimize personal injury, bodily injury, physical damage, property damage, and workplace injuries. The MMIA provides self-funded coverage to members-owners through the Property Program, Liability Program, Worker’s Compensation Program, and Employee Benefits Program. You can lower your costs by participating in unique risk management programs as well as engaging with the experienced professionals at MMIA to learn how to manage your risk.

The MMIA staff can help members-owners with coverage questions, identifying liability exposures, navigate a multitude of employment practices and hiring concerns, workplace safety, and daily circumstances that arise. MMIA staff can collaborate with members-owners to develop and implement practices that achieve goals by effective strategic execution. No question is too silly. No scenario too far-fetched. No need is too small for MMIA to help our members-owners. Whether you have a hiring question, a liability scenario to review, or you want to become part of our Lexipol Pilot Initiative to advance your Police Department’s policy and training standards, assistance is a just a phone call or email away. If you have programs or recreation facilities for kids such as swimming pools, sports leagues, day care, or summer camps, etc., we strongly encourage you to take part in the Child Abuse Prevention Program to assess, develop, and implement a strong plan to protect the children and your community. We have partnered with Praesidium Inc. to give you access to their step-by-step on-line tool that guides you through the assessment, creation, and ongoing development phases to sharpen your prevention program. MMIA is available to get you started and assist you with the process.

Contact Risk Management at MMIA for your members-owners resources. Get your piece of the pie!

Website: MMIA.net/RiskManagement

E-mail: riskmgmt@mmia.net

Phone: 800-635-3089

2021 Risk Management Award Winners Announced: Congratulations to these Member-Owners on their accomplishments in managing risk and preventing losses! Read more...

2021 Risk Management Award Winners Announced

2021 Risk Management Award Winners Announced: Congratulations to these Member-Owners on their accomplishments in managing risk and preventing losses! Read more...

Bob Worthington Risk Management Achievement Award

Each year MMIA asks for nominations for the Bob Worthington Risk Management Award for exceptional efforts to manage risk or prevent losses. Nominations can include an individual municipal employee or a group nomination such as a department or member-owner as a whole. This year the award winners include Rich Hickel, Kalispell Adjutant City Attorney, and The City of Bozeman!

Rich Hickel, 2021 BWRMAA Individual Winner

Rich makes risk management for the City of Kalispell a top priority in all aspects of his work. Whether it’s ensuring the interlocal agreement for participation in a drug task force protects the city from uncontrolled liability, ensuring AED programs are in compliance with state and federal statutes, creating the agreements between the city and third parties to embed social workers into the police department or shoring up the city of Kalispell's volunteer agreements, Rich makes sure that risk management is always a consideration. By making risk management a consideration with each project, Rich is a tremendous asset to the City of Kalispell, and to the membership of the MMIA.

City of Bozeman, 2021 BWRMAA Group Winner

The City of Bozeman has created a culture that encourages health and wellness with their employees exemplified by their participation rates in the annual health screening events. Even as one of MMIA’s largest members, they have consistently achieved 80% participation for five years in a row. In addition to great leadership and peer support, they provide thoughtful touches such as a table of healthy snacks and coffee for employees after their screening and a breakfast treat to make the health screening a fun event and entice folks to participate. They budget for these additions because they know the plan savings that can come from a healthier group and how important early detection of potential health issues can be. The results of these efforts are evident in their claim data and help the City of Bozeman keep their rates lower for all employees on the plan.

Please join us in congratulating Rich Hickel, Kalispell City Attorney, and The City of Bozeman!

Nominate Someone Today!

Nominations for this Risk Management Award are a great way to recognize exceptional work and encourage member-owners to learn from each other. Make your nomination today by completing the form on the BWRMAA nomination page.

2021 Loss Control Awards

Each year member-owners of the MMIA Liability and Workers’ Compensations programs with the lowest claim expenditures/number of employees for the previous five-year period receive a loss control award. Members-owners with low incurred expenditures save money not only to their municipality, but also to the MMIA pools in which they participate.

Loss Control Awards for the Liability Program:

First Class Cities: Havre
Second Class Cities: Lewistown
Third Class Cities: Three Forks
Towns: Plains

Loss Control Awards for the Workers Compensation Program:

First Class Cities: Billings
Second Class Cities: Whitefish
Third Class Cities: Chinook
Towns: Twin Bridges

MMIA Performance Survey: Please tell us how we're doing: complete the survey by July 15, 2021. Take the Survey

MMIA Performance Survey

MMIA Performance Survey: Please tell us how we're doing: complete the survey by July 15, 2021. Take the Survey

MMIA Membership Survey

The MMIA is conducting a survey to gauge how well programs and services meet member-owners' expectations.

We want to hear from all levels of municipal government employees. Please take a few moments to complete this brief survey by July 15th, 2021.

Responses will be used by the MMIA Board of Directors, made up of representatives from Montana’s municipalities at their August meetings to make strategic plans for the future of the MMIA.

Thank you for your time and participation.

Municipal Summits Postponed

2021 Municipal Summits

2021 Municipal Summits

Due to a recent exposure and the dramatic increase in COVID-19 transmission rates, the MMIA, League, and Local Government Center are postponing the remaining Municipal Summits.

These include August 23 in Glasgow, August 24 in Sidney, August 25 in Billings, September 1 in Kalispell, and September 2 in Missoula.

We will notify participants if and when the Summits are rescheduled.

Thank you for your understanding.

Alan Hulse, CEO
Montana Municipal Interlocal Authority
406-495-7014
Email: ahulse@mmia.net

Tim Burton, Executive Director
Montana League of Cities and Towns
(406) 442-8768
Email: tim.burton@mtleague.org

Dan Clark, Director
MSU Local Government Center
Office: 406-994-7756
Cell: 406-570-4259
Email: daniel.clark@montana.edu

Jim Tillotson Service Program: May/June 2021 Virtual Sessions. Learn more

2021 Jim Tillotson Service Program

2021 Jim Tillotson Service Program

MMIA has reported attendees to the live Zoom trainings to the State Bar for CLE credits. If you watch a recorded training, you are responsible for self-reporting for credits.

Tillotson Recordings

Please be aware, these videos may take several minutes to load once you hit play.

May 19: Council Roles/Responsibilities:

Using social media, blogs, etc. to voice personal opinions.
Presented by: Jim Nugent, Attorney - City of Missoula; Dan Clark, Executive Director - Local Government Center; and Thomas Jodoin, Attorney - City of Helena

Land Use Sessions

You can view all the recordings from the 2021 Land Use Sessions on the Montana League of Cities and Towns website.

May 20: Local Public Health and Emergencies

What’s left of local authority?
Presented by: Kelly A. Lynch, JD, AICP - League Deputy Director and General Counsel

May 21: Ethics

Who’s your client – how to avoid potential conflicts when they exist between different factions of the city.


Presented by: Rich Hickle, Attorney – City of Kalispell; Sara Sexe, Attorney – City of Great Falls; and Greg Sullivan, Attorney – City of Bozeman

May 25: HR – 2021 Employment Law Update

Reasonable accommodation, requiring vaccines, sending people home if ill once the emergency declaration is over.

Presented by: Jordan Crosby, Attorney – Ugrin, Alexander, Zadick, & Higgins and Jill Gerdrum, Attorney – Axilon Law Group

 

May 26: Regulating Firearms

Understanding LR-130, HB 102, and Other Changes to Gun Laws.
Presented by: Kelly A. Lynch, JD, AICP – League Deputy Director & Legal Counsel

June 3: Recreational Marijuana is Coming

How to Be Ready For It.
Presented by: 
Kelly A. Lynch, JD, AICP – League Deputy Director & Legal Counsel

June 3: DUI Prosecution

Prosecuting DUIs from start to verdict including trends and information regarding marijuana and DUIs.
Presented by: Mary Leffers Barry, Deputy City Attorney – City of Whitefish

2021 Jim Tillotson Service Program Plan

2021 Jim Tillotson Service Program Plan

Because the legislative session has been extended, the MMIA and the League have decided to move the Jim Tillotson Service Program this year. Instead of having it in conjunction with the virtual Clerks’ Institute put on by the Local Government Center, we will wait until the legislative session wraps up.

We know you all have many questions regarding some of the laws being debated at the legislature right now (guns, marijuana, etc.) and we want to be able to provide you with the most accurate answers.

The current plan is to hold Zoom meetings in May and June. In this way, we plan to offer between 8 and 12 CLEs.

Please watch your email for more information as it becomes available.

Montana Amended Rules for Community AEP Programs. Get Resources

Montana Amended Rules for Community AED Programs

Montana Amended Rules for Community AEP Programs. Get Resources

Montana Amended Rules for Community AED Programs

Effective November 21, 2020, the State of Montana amended the Administrative Rules of Montana (ARM) related to automated external defibrillators (AED) including ARMs 37.104.601, 37.104.604, 37.104.606, 37.104.615 and 37.104.616. MMIA encourages cities and towns with AED programs to review the amended rules and update their programs as necessary to comply with the changes.

 Where can the amended rules be viewed?

On the Montana SOS Administrative Rules website.

Does MMIA  have sample AED programs that member-owners can use?

Yes, MMIA has a sample written program and sample AED inspection form that member-owners can customize to meet their needs. Sample materials are included as attachments on the right. For more details, contact the MMIA risk management department at 800-635-3089 or via email.

2021 Executive Forum Update

2021 Executive Forum

The Executive Forum for Mayors and City Managers typically takes place during the transmittal break during legislative years. However, due to the uncertain nature of the COVID-19 pandemic, the League, MMIA, and the Local Government Center have decided to forgo the traditional Executive Forum and communicate with membership via virtual town hall meetings throughout the legislative session. Please watch your email for invitations to these events. If you want to ensure your name is on our mailing list, please contact directory@mtleague.org.

2020 Risk Management Awards

2020 Risk Management Awards

Bob Worthington Risk Management Achievement Award

Each year, a municipal employee group, department, or member receives the Bob Worthington Risk Management Award for exceptional efforts to manage risk or prevent losses. This year, the award goes to Michael Kardoes from the City of Livingston. Kardoes was nominated for his thoughtful and strategic work for the city surrounding the COVID-19 pandemic. Kardoes implementing a risk management plan which demonstrated his great collaboration and communication, risk management, and leaderships skills. These risk management and leadership skills are evident daily whether it is dealing with complex legal issues and sensitive HR problems, resolving complaints without going to court.

Nominate Someone Today!

Nominations for this Risk Management Award are a great way to recognize exceptional work and encourage members to learn from each other. Make your nomination today by completing the form on the BWRMAA nomination page.

2020 Loss Control Awards

Each year member-owners of the MMIA Liability and Workers’ Compensations programs with the lowest claim expenditures/number of employees for the previous five-year period receive a loss control award. Members-owners with low incurred expenditures save money not only to their municipality, but also to the MMIA pools in which they participate.

Loss Control Awards for the Liability Program:

First Class Cities: Missoula
Second Class Cities: Anaconda-Deer Lodge
Third Class Cities: Three Forks
Towns: Culbertson

Loss Control Awards for the Workers Compensation Program:

First Class Cities: Billings
Second Class Cities: Miles City
Third Class Cities: Big Timber
Towns: Chester

Steps to prevent slips, trips and falls 1: Walk flat footed and take short steps. 2: Wear footwear that provides traction. 3: Step down, not out from curbs. 4: Use your arms for balance. 5: Don't carry too much.

Slip and Fall Prevention

Steps to prevent slips, trips and falls 1: Walk flat footed and take short steps. 2: Wear footwear that provides traction. 3: Step down, not out from curbs. 4: Use your arms for balance. 5: Don't carry too much.

Slip and Fall Prevention

Changing seasons means changes in walking conditions. Slips and falls can cost cities and towns big in the form of workers’ compensation claims from employees or liability claims if the public slips and falls on municipal property. As a member-owner of these MMIA programs, cities and towns can work together to keep people safe and save money.

Slip and Fall Prevention Poster

To prevent slip and falls, cities/towns should:

  • Establish a ground maintenance plan including snow removal.
    • For snowfalls of less than four inches, brooms and other hand tools can be used to clear walkways.
    • For snow accumulations of greater than four inches, mechanical means should be used for clearing snow.
    • When ice cannot be promptly removed, sanding should be done in parking areas and walkways.
    • Strategically place traction treatments such as sand, salt, or ice melt.
    • Consider implementing “self-service” stations for traction treatments for staff to utilize as conditions change.
    • Identify a location for the snow to be plowed and stored.
      • Avoid stockpiling in areas where runoff would pose hazards for pedestrians.
      • Ensure snow piles do not create an obstructed view to traffic.
      • Keep fire protection equipment such as hydrants clear from obstruction.
    • Maintain safe floors inside:
      • Use strategically placed mats to prevent tracking of moisture and
      • Have cleaning equipment and absorbent materials readily available for cleanup.

To avoid slip and falls, staff should:

  • Take care exiting your vehicle or equipment.
    • Slips and falls occur when exiting a vehicle because of surface changes, balance changes, uneven or slippery surfaces, and distractions.
    • Keep three points of contact with the vehicle until you’re sure of solid footing. Scan the environment for hazards.
  • Wear footwear appropriate for the conditions.
    • Smooth-soles and high-heels (cowboy boots have both) do not provide good traction during fall and winter conditions in Montana.
    • Wear non-slip or lug soled shoes or use traction devices on your footwear while walking outside.
  • Plan your route.
    • Use routes that are maintained regularly.
    • Try to avoid long and steep walkways and stairways in wet or winter conditions when possible.
  • Walk like a penguin when faced with snowy or slippery conditions.
    • Fast long steps with fully extended legs makes you vulnerable to slips.
    • Walk like a penguin to maximize stability. Lower your center of gravity by keeping knees bent and flexible. Point toes out slightly, keeping feet directly beneath you. Take small slow steps while keeping hands low and slightly out to the side. The worse the surface conditions, the more pronounced the penguin position.
  • Go up and down stairs with caution.
    • Stairways are common slip, trip, and fall areas and deserve extra attention.
    • Always use the handrail while going up and down stairs.
    • Avoid distractions such as using a cell phone or reading while walking on stairs.
  • Check inside buildings to avoid common slip, trip, fall hazards.
    • Curled rugs, spills, poor housekeeping, and other preventable conditions are common causes of injuries.
    • Be diligent about housekeeping, carry small loads, properly place electrical cords, and use the correct equipment for the job.
  • Notify your supervisor if:
    • You are aware of any unsafe conditions. Conditions change quickly, and your input is key in timely addressing of hazards. Keep yourself, co-workers, and the public safe by notifying your supervisor of safety concerns; or
    • You experience a slip, trip, or fall.